Notary Permit Running Services: Are They Really Necessary?

When it comes to navigating the often complex and time-sensitive world of construction and building permits, having the right support can make a world of difference. One such service that frequently comes into play is notary permit running, a specialized service that helps facilitate the notarization and submission of documents related to building permits and other official paperwork. But are notary permit runners essential? In this article, we’ll explore key considerations when hiring a notary permit runner, alternatives to using one, and why you may or may not choose to employ such services for your next project.

Key Considerations When Hiring a Notary Permit Runner

Hiring a notary permit runner is an important decision that should be made with care. Here are the essential factors you need to consider before making your choice:

1. Certification and Qualifications

First and foremost, it's crucial to confirm that the notary permit runner you hire is certified and legally authorized to perform notarizations. In some areas, a permit runner may need to be a licensed notary public. In contrast, others may only need to have specific training or credentials for handling permit-related documentation. If the runner is not certified or qualified to notarize documents, you may still need to make a trip to a notary public yourself, which could cause delays and additional steps in your timeline.

Since notarization is a legal process, any misstep or oversight can lead to complications, potentially delaying project approvals or even invalidating documents. So, always ensure that the notary permit runner has the required certifications and a solid track record of reliability and professionalism.

2. Experience and Reputation

Experience significantly ensures that the notary permit runner understands the complexities of building permits and local regulations. Notary permit runners who have been in the business for several years are likely to have encountered a wide range of situations and can quickly troubleshoot any issues that arise during the process.

It would help if you also considered the reputation of the permit runner. Read reviews, ask for references, and assess their standing within the industry. While cost is often a major consideration, choosing a service based purely on price may not always yield the best outcome. Inexperienced or low-quality permit runners may inadvertently cause delays, mistakes, or missed opportunities—issues that could be far more costly in the long run than the initial fee.

3. Cost vs. Value

While it’s tempting to go for the most affordable option, quality of service should be prioritized over price. Some notary permit runners may offer lower fees, but the risks associated with subpar service can lead to errors, delays, and additional costs. On the other hand, hiring a highly experienced and reputable permit runner might come with a slightly higher price tag, but it can save you valuable time and prevent potential headaches during the approval process. Ultimately, the goal should be to find a service that balances cost with value—ensuring both reliability and efficiency.

4. Services Provided

Not all notary permit runners offer the same range of services. Some might only focus on the notarization of documents, while others may assist with the entire permit application process, including filing, tracking, and liaising with city or municipal officials. Make sure to clarify the specific services you need and confirm that the permit runner you choose can meet those requirements. If your project is complex, or if you expect to encounter obstacles, having a comprehensive service package can be invaluable.

5. Turnaround Time

In the construction industry, time is often of the essence. Delays in submitting notarized documents or receiving approvals can set back project timelines and increase costs. Before hiring a notary permit runner, make sure they can accommodate your deadlines and can handle time-sensitive tasks promptly. Ask about their typical turnaround times and how they manage high-priority requests to ensure that your project progresses smoothly.

Alternatives to Hiring a Notary Permit Runner

While hiring a notary permit runner can streamline the process, it’s not the only option available. Depending on your experience and comfort level, you may opt to handle the permitting and notarization process independently. However, there are pros and cons to this approach, so it’s essential to carefully evaluate your options before proceeding.

1. Self-Submission and Handling the Process Yourself

One alternative is to manage the permit process on your own. This would involve submitting your application, liaising with city officials, and managing the notarization of documents without external assistance. The primary benefit of this option is the potential for cost savings, as you would avoid the fees associated with hiring a permit runner.

However, handling the process yourself requires a level of expertise and familiarity with the local regulations and requirements. If you’re not well-versed in the permitting process, you may make mistakes that could cause delays, result in rejected applications, or lead to additional costs that outweigh the initial savings. The time spent researching, handling documents, and navigating the approval process might add up, leading to more complications than if you had hired a professional to handle it for you.

2. Using a General Notary Public

Another option is to use a general notary public to handle the notarization aspect of your documents. Many notaries offer services outside of the specific permit running process, and in some cases, they may be able to assist with the notarization of documents related to permits. However, they may not be familiar with the specifics of the permitting process itself, which could lead to confusion or mistakes when submitting your paperwork to the appropriate authorities.

3. Hiring a Full-Service Permit Service

If you prefer to avoid the time and effort involved in managing the permit process yourself but want to ensure all bases are covered, you may consider hiring a full-service permit service. These professionals can handle everything from submitting applications to tracking approvals and notarizing documents. Full-service permit services are especially beneficial for larger, more complex projects where multiple documents and permits are involved. While they tend to be more expensive than a simple notary permit runner, they provide a comprehensive service that can save you time and effort.

Conclusion: Are Notary Permit Running Services Actually Necessary?

In some situations, hiring a notary permit runner is not just a convenience—it can be essential. When you're dealing with complex construction projects, building permits, and government approvals, notarized documents are often a requirement. While it is possible to manage this process on your own, the risks of making errors and encountering delays make a professional permit runner a valuable resource.

A certified, experienced notary permit runner not only ensures that your documents are properly notarized but also helps navigate the intricacies of the permit application process. They can assist with filing documents, communicating with local officials, and ensuring that deadlines are met, which can help keep your project on track.

However, before making a decision, carefully weigh the complexity of your project, the availability of resources, and your own experience with permitting processes. If your project is relatively simple or you have experience with local regulations, self-submission may be an option. But for larger, more complex projects, the value of hiring a qualified notary permit runner cannot be overstated.

Ultimately, the decision to hire a notary permit runner will depend on your specific needs, the size and scope of your project, and your budget. The right permit runner can save you time, reduce the risk of mistakes, and ultimately help your project move forward with fewer obstacles. Consider your options carefully, and choose the service that best fits your needs for a smooth and successful permitting process.

HardHat Consulting Solution's experienced team is here to help you navigate the complexities that arise with permitting your project. Contact us for a free consultation!